Did you know that corporate moves account for 38% of all moves made in the U.S. yearly? Businesses usually relocate for various reasons, such as expansion, lowering operational costs, lease renewal and expiration, and access to new markets. Relocating a business is almost similar to moving houses, but it can be challenging due to the fragile office equipment.
Therefore, you should have practical tips up your sleeve to make the process easier for you. Discover six tips for moving your business.
1. Start Packing Early
You need to set the exact moving date to know the right time to start packing your office equipment and supplies. Don’t make the mistake of waiting to pack the last minute since this can make your work hard. If you have a large amount of inventory, you might need to start packing a couple of weeks before the move.
Ensure you inform your employees, clients, partners, and suppliers about your plan to move and what they should do about it. You also need to purchase quality packing supplies to protect your items. This includes cardboard boxes, markers, bubble wrap, tape, zip-locked bags, and moving blankets.
2. Pack Correctly
Office equipment, such as computers, must be packed correctly for extra protection. For example, you should wrap computers in blankets and tape them. The tape should not touch the screen. Also, don’t put computers and other devices on top of each other.
Pack every computer separately, not below or above other items. Put all computer cables in clear zip-locked bags. Don’t pack any computer without removing cables.
You should also protect your data from damage during transportation. Therefore, ensure you lift hard drives from the computers before you pack the computer systems and electronic gadgets. You can also save your data in a removable hard drive or cloud-based service to avoid data loss.
Moreover, move all your electronics based on professional’s recommendations. For instance, printers shouldn’t be packed in a box because this can damage them. Therefore, research and consult experts in the moving company to avoid incurring losses.
3. Give Out What You Don’t Need
You should only carry the items you require to the new setting. The chances are that the things you have never used in your current office will not be useful in the next one. You can go through all your things, identify those you don’t need, and donate them. This will save you money and the stress of moving with many items.
4. Label Your Boxes
When packing, label the boxes to make unpacking in your new location easier. Mark the boxes both at the top and sides to quickly spot a specific box. You can use any system of your choice to number the equipment.
Make sure you write down the contents in every box, either in a spreadsheet or on the sides of the boxes so you can easily tell if an item is missing.
5. Hire Movers Earlier
You should consider hiring movers one to two months earlier. Waiting to call a moving company a week before the move can force you to postpone since they may be booked. When you hire earlier, you get ample time to research a company and gauge if they can meet your needs. Also, you can compare a few companies to choose one with friendly rates.
6. Protect Office Furniture
You should protect your office furniture to prevent damages. For example, disassemble chairs, if possible, and wrap the parts in bubble wrap or blankets. Also, remove shelves before packing them. You should tape non-removable drawers on file cabinets.
Moving offices should no longer be a hurdle for you. At Island Movers, Inc., we offer quality residential and commercial moving services. Contact us today for more information.