Organizational skills are important during a move. Being organized helps save time, prevents loss and reduces tension.

One simple and effective tip for anyone planning a move is to prepare an inventory list. Inventory records can help before, during and after a move.

Why Inventory Lists Matter

A moving inventory list can relieve some of your stress because you’ll know for sure that certain items were packed. It’s easy to lose track of where things are and whether they were included in a box. The belongings in an average four-bedroom home can fill more than 100 boxes. It is unreasonable to expect yourself or anyone else to remember what is inside every box.

A list also makes it possible to determine which boxes can be placed in storage, and where in your new home the remaining boxes should go for easier unpacking. A record of the items is essential, especially if you ever need to file an insurance claim due to missing property. An inventory list is a form of proof of the items lost.

Create an Effective List

People should use a system that is comfortable for them. It could be a spreadsheet, a notebook with individual pages for each room or any other method that makes sense to the person whose property is on the move. There are even apps available for people who prefer using their smartphone to prepare their lists.

Regardless of design, some details are universal and should be included in every list so the owner has the information he or she needs. Group the items listed per box and number the boxes clearly. Describe the item accurately and use descriptions other people will understand.

Avoid generic descriptions for items of value. For example, do not describe a box filled with expensive software or electronic devices as “computer stuff.” Also, avoid time wasters like counting every pair of socks or listing every inexpensive kitchen utensil included in a box.

Moving companies often use what is known as a household goods inventory list or inventory form. Examples of the forms can be found online and downloaded by people to use for themselves. These lists are important for the moving company to keep on hand for insurance purposes, but company records are usually not as descriptive as many homeowners prefer for their own needs.

Make a Useful Labeling System

Records are easy to keep during solo moves. In large families, it can be more difficult because there are several people packing at the same time. Work in pairs to avoid inaccuracies. Pair an adult or responsible teen with younger children.

Children who want to pack their items should be given a simple task that is easy to track. Have them pack their dolls, stuffed toys or other inexpensive things that are easy for them to list. Assign everyone their own letter to avoid confusion over box numbers and labeling. This way, a box labeled as 9A and filled with Legos wouldn’t be confused with box 9 that contains all the bath towels.

Keep the Record Safe

Attach inventory forms to a clipboard and hang the clipboard in an obvious area between each packing session. Keep all sheets together to prevent confusion. Photocopy the list and mail the duplicates to the new address so they will arrive on or just before moving day. This way, even if the original is lost or damaged, there will still be a record available.

A move is exhausting and locating important items quickly from a mountain of boxes will make it easier to feel comfortable in a new home. At Island Movers, Inc., we want to help you get those boxes safely to that location. We offer moving and storage services for in-state moves and beyond. Contact us today.